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Risk Entry Creation, Edit, and Approval
When it comes to risk management, SysRisk is the answer. Similarly, when discussing SysRisk, creating a risk entry is the fundamental step in risk management. However, even after a risk is created, it is not considered active data until it is approved.
Overview
In the individual free version, users have the ability to both create and approve risks. However, in the paid versions, risk creation and approval follow a hierarchical order. While every user can create risk entries, general users require specific permissions to do so. In the ERM module, users must be assigned to specific risk categories, and in the PRM module, users need to be added to particular projects to create risk entries. After creating risk entries, users can save the record and submit it for approval. Once the risk entry is approved by the risk owner, it is assigned a unique ID, added to the risk register, and officially recognized as operable risk data.
Detailed Process
- Users must first log in to SysRisk.
- After logging in, navigate to the intended module (ERM or PRM). The risk entry form is similar in both modules.
- After selecting the designated module, proceed to the Risk Entry page.
- On the Risk Entry page, users will find a risk entry form. Here, they first need to choose a category (for the ERM module) or a project (for the PRM module). It is important to note that general users can access only those categories or projects to which they have been given access. .
- After selecting the category or project, users must fill in the required fields of the form. They have two options: save the risk or save and request approval.
- Users can either save the risk entry in the table beneath the form for later editing and approval or save and directly send it for approval.
- In both cases, the risk remains editable until approved and will stay in the risk entry page table for the creator’s edit/view option. Also, here is an Add Document feature in the Edit window, where user can store any documents related to the risk item.
- After sending the risk entry for approval, it will appear on the Risk Approval page in the risk owner’s account. The risk owner can approve or reject the risk entry and can also request changes by adding a note in the Request Change option.
- If the risk entry is rejected or changes are requested, it will remain in the risk entry page table. Once approved, the risk entry transfers to the risk register page with a unique ID, becoming viewable, editable, and updatable.
When a risk entry is created, it initiates all subsequent operations, including statistics, suggestions, and updates. Therefore, it is considered the most crucial operation within the software. Additionally, when stored correctly, it can serve as a valuable resource for future problem-solving.
